CAP General Meeting Agenda 

April 9, 2024

1pm-2pm, Library

 

UPDATES

  • Family Fun day- Katie P.- Big turn out and lots of fun.
  • Surprise treat day- How did it go? Announce on intercom? (Jen)- Successful but need an announcement
  • Library (volunteers?) Melissa -2 people trained so far. Need 1 or 2 more
  • Kid heart health challenge-Chandra and Crystal S.-need volunteer text reminder next time
  • Pizza Tuesday- schedule change for pizza days? Crystal K., Sarah L.- Possibly have all kids come thru at same time but will cause congestion

 

TEACHER REQUESTS

  • Mr. Caughie- Math Fraction cards $34.99-appoved
  • Lindsay Ross- Snack for diabetic student? $25-tabled for later
  • Andie Noye- Reading fluency bundle online (supplemental)  $90-approved
  • Candace Allen- Bike pedals for movement needs – $48.50-tabled for later
  • Cindy Summerton – Donuts and water for CPR leaders – $33.-approved
  • Diane Harpe- Flags for cultural representation in commons- $273.tabled and needs more discussion

 

UPCOMING EVENTS

  • Spring plant sale- grad night 2024 (Marsha)-about 10 more orders needed, seniors goig to hand out fliers
  • GotSneakers fundraiser- Donita-3 student helpers, moving along slowly but need more donations
  • Teacher appreciation: May 6-May 10 – Katie C. leading-May 9th coffee pick up sarah l. Need food donations by 5/3
  • 8th Grade recognition committee- Katie & Kristina -Ice cream in freezer?need about 500 more otter pops

 

VOLUNTEERS NEEDED (Must be cleared by BGPS to volunteers)

  • Teacher Appreciation- Katie Cowl (what are your plans/ volunteer needs?)April 29th, would like a money donation option on sign-up genius
  • After Spring break- Got Sneakers packing with Donita. Target date? NHS Students who need volunteer hours? (Check with Diane Harpe)

FUNDRAISING EVENTS

  • Spring Plant Sale Now (grad night) until April 26th- Delivered May 15- Pickup 16th from CAM 

 

ONGOING FUNDRAISERS

  • Fred Meyer Rewards

 

TREASURER’S REPORT

 

Principal’s Report

  • CAM Building Update

 

We’ll see you on May 7th for our next CAP meeting.

 

Thank you to Sarah and Tori for leading the meeting.

 

Please start thinking about roles you’d like to play next year.  Did you enjoy this year’s volunteering? Want to change things up? Discussion at the April meeting, Voting after the May meeting/nominations, Results at the June meeting. 

 

CAP Volunteer Positions

 

Executive Board Positions

  • President:
    • Preside over general CAP meetings and executive board meetings; serve as the official representative of CAP; hold an annual audit of the financial records of CAP.
  •  Vice President:
    • Oversee the committee system of CAP; assist the president and chair meetings in the absence of the president.
  • Secretary:
    • Record and distribute minutes of all general membership meeting; hold historical records and attendance records for CAP; manage communications such as email, Facebook, bulletin board, and CAP website.
  • Treasurer
    • Serve as custodian of CAP finances. Collect revenue, pay authorized expenses, report financial records and prepare a suggested budget for the following year to present for approval at June’s executive board meeting.

 

Board Positions

  • Pizza Tuesdays
    • Place orders and coordinate volunteers
  • Payback Book Fundraiser
    • Arrange for order form and book deliveries
    • Coordinate volunteers stuffing envelopes, distributing books, collecting money, etc
  • Spirit Wear
    • Collect order forms, tally amounts, place order, distribute items
  • Box Tops Fundraiser
    • Promote clipping and scanning Box Tops
    • Collect, count, organize and mail in box tops
    • Organize box top contests
  • Restaurant Fundraiser 
    • Arrange date and time with restaurant. 
  • Thanksgiving Lunch
    • Collect and tally order forms/money
    • Order food, purchase supplies
    • Organize volunteers to bring food, help with check in and clean up
  • Student Appreciation
    • Organize student surprises! This could be hot chocolate, candy, etc
  • Teacher Appreciation
    • Oversee coordination and implementation of activities (breakfast, lunch, treats) within approved budget.
  • 8th Grade Recognition
    • Oversee coordination of event within approved budget.
  • High School Graduation Night Coordinator
    • Plan, organize and oversee coordination of event within approved budget including fundraising.
  • Library
    • Coordinate volunteers; hours of operations; adding donated and new books to library
  • Game Night
    • Publicity, organize volunteers, arrange for refreshments, etc.
  • Wednesday Fun Day
    • Publicity, coordinate with facility
  • Website Coordinator
    • Assist secretary in managing CAP Facebook page and CAP website.